--- *DRAFT* Procedure for AVP/North Bay Council's annual 501(c)(3) report to AVP-USA --- 1. Wait for AVP-USA to send their reminder email, which includes a general instruction sheet (December or January). These instructions just elaborate on the instructions in the PDF sent by AVP-USA. 2. Prepare a financial report for the past year, showing the starting balance, the total income, total expenses, and ending balance (as of Dec. 31). 3. Collect information about workshops sponsored by AVP/NBC in the year: Level (Basic/Adv/T4f) Number of Participatns Number of Facilitators 4. Enter worshop data into the AVP-USA database at www.avpusa.org log in click Facilitator Pages->Facilitator Home->General Resources->Database (instructions are in the footnote in the pdf sent by AVP-USA) 5. File IRS 990-N online (can only be done online) https://sa.www4.irs.gov/epostcard/ "AVP-NORTH BAY" EIN 83-2766713 ...details TBD (This website is often "unavailable for maintenance" until late January or early February each year...) 6. Copy last year's letter to AVP-USA and edit it for the current year: Change the year Change any contact info Change any relevant comments 7. Print & sign the letter, then scan it along with the financial report (or the Fincancial report PDF can be combined electronically) Email the scan to the avp email address given in the instructions (2025: 501c3@avpusa.org) AND/OR Mail the papers (letter + financial report) to the address in the instructions, which in 2025 was: AVP-USA GROUP EXEMPTION ATTN GARY A WOLFF 1020 EL SUR AVE ARCADIA CA 91006-4529 8. Save all the documents and send them to (currently: Jim) for archiving. They will also appear on our website https://abhweb.org/avp/northbay/ as long as that website remains working. (END)